---
title: "Adding an Event"
slug: "adding-an-event"
tags: ["Events"]
updated: 2026-10-06T23:41:47Z
published: 2026-10-06T23:41:47Z
canonical: "help.infoodle.com/adding-an-event"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.infoodle.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding an Event

An event is any activity that requires you to reserve a location or room, and ensure that people are aware of it. Let's show you the quickest way to add an event!

![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image%28443%29.png)

1. On the Dashboard, click the **+** on the top right of the header bar. On the dropdown Add menu click **Event**.
2. Fill in the **Add Event** form starting with the Details tab.

**For infoodle App Administrators**

If you set the option **Visible on internet** to **Yes**, this event will be visible to contacts who are not members of the group that you associate with your event. These contacts will be your event visitors.

**Using the Calendar Web form**

The calendar enables a form which provides a way of presenting the events on your website or as a directly linked page. There are some controls available to determine what is shown - however, the **Visible on internet **switch is whats needed to ensure an event appears on this form. This way you only publicise to the general public those events that are genuinely public.

![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image%28905%29.png)

1. Continue working through each tab, **Dates**, **Location**, etc until all information has been added.
2. Once the **Availability** of a location at a particular date has been confirmed, you can then **Save**.
3. **People** tab contains the following sections:
  1. **Responsible** - this person will, by default, be you, although you do have the option to select another individual or you can assign a group. For more information about choosing Organisers see [Rostering an Event](/v1/docs/rostering-an-event).
  2. **Organisers** - this is the team that will associated with running the event and can be assigned to a roster.  For a group to be available for assigning as an Organiser, the group setting **Task Access** has to be set.

For information relating to Group Tasks, see [Group Tasks](/v1/docs/group-tasks)

1. (cont.) c. **Attendees** - this is the group of attendees to this event. They can also be checked-in to your event when using the infoodle Check-in facility. For more details on this, see [Check-in](/v1/docs/checkin)

d. **Library** - this assigns the group is able to take out library items. As with the Organisers, this group also need the group Tasks option set on.

**Portal fields**

If you have purchased the [Portal package](/v1/docs/what-the-portal-is-and-how-members-get-access) - there will be 2 additional fields available on the event screen

![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-SZOASJPD.png)

**Primary Image** When viewing a specific event, this identifies the image to use. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-I0J6W8BF.png)

**List image** is used when the list of events upcoming is shown to the portal user. Its a banner image across the top of the card. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-C97T074J.png)

Note

In order to be able to add, edit or manage an event your infoodle administrator will need to set up this permission in your role first.

Check out this short video demonstration (6:22)

[How to Add an Event in infoodle](https://player.vimeo.com/video/727990557?h=93a61fc6a8&badge=0&autopause=0&player_id=0&app_id=58479)

## Related

- [Event Planning](/event-planning.md)
- [Events Permissions](/events-permissions.md)
- [Adding a Group](/adding-a-group.md)
- [Editing a Group](/editing-a-group.md)