--- title: "Attendance Reports" slug: "attendance-reports" updated: 2026-05-11T00:39:21Z published: 2026-05-11T00:39:21Z --- > ## Documentation Index > Fetch the complete documentation index at: https://help.infoodle.com/llms.txt > Use this file to discover all available pages before exploring further. # Attendance Reports The Attendance Report is a Special Report that lets you see who has been attending — or missing — events for a group over a chosen period. Use it to identify people who may be falling through the cracks, to follow up with those who have missed several sessions, or to export a record of attendance for any date range. There are three Attendance reports available under Special Reports: - **Attendance** — the main report showing members' attendance against events - **Attendance Visitors** — shows visitor (non-member) counts recorded against events - **Attendance Notes** — shows the leader notes recorded for each group session ## Before You Begin Attendance Reports draw on attendance data that has been recorded in infoodle. Before running a report, make sure attendance has been entered for the group — either through the Group Attendance tab, the App tools Attendance screen, or Event Attendance on the Calendar. Tip: If you remove a person from a group, their attendance history is also removed. To keep their history while marking them as no longer active, set their group permission to Past Member instead of removing them. See [Group Permissions](/v1/docs/group-permissions) for details. ## Running an Attendance Report 1. Select **Reports** from the navigation menu. 2. Under **Special Reports**, click **Attendance**. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-MMGSVNP5.png) 3. Set your report criteria (see options below). ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-6EARAT16.png) 4. Click **Generate** to view results on screen, or Generate as **Excel** to download a spreadsheet. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-7WGE0C4D.png) --- ## Report Criteria #### Group Select the group you want to report on from the dropdown. Only groups you have access to will appear. #### Include subgroups Tick this option to include all subgroups of the selected group in the results. #### Date Selection Choose how you want to define the date range: - **Date range** — select from a preset option such as Past 7 days, Past month, This year, etc. This is the recommended option if you plan to save and re-run the report. - **Exact date range** — manually enter a Starting date and Ending date. The default is the past month from today. #### Attendance Filters You can filter the results using one or more of the following: - **Missed consecutive events** — only show people who have missed this many events in a row (e.g. enter 3 to find anyone who has missed 3 sessions consecutively) - **Missed any events** — only show people who have missed at least this many events in total within the date range - **Attended at least** — only show people who have attended at least this many events within the date range Leave these at 0 to show all members regardless of attendance. #### Member Status - **Include non-active members** - tick this to include past members and others who are not currently active in the group. Leave unticked to show active members only. - **Event (optional)** - You can optionally filter results to a specific recurring event if the group has multiple events linked to it. --- ## Working with Results On-screen results show each group member alongside their attendance for each event in the date range. The Contact button at the bottom lets you **send an email or text** to the people shown in the results (regenerate the report first if you've navigated away). ## Saving and Scheduling You can save your report criteria so you don't have to re-enter them each time: 1. Set your **criteria** and click **Save**. 2. Give the report a **name** and choose whether to save it as a **Global report** (visible to all users) or under **your own reports**. 3. Saved reports appear in the left-hand panel on the Reports screen. To run the report automatically on a schedule: 1. Go to **Reports** then **Schedule**. 2. **Add** a new schedule 3. **Select** your saved Attendance report 4. **Choose** how often it should run and who should **receive** the results by email. --- ## Attendance Visitors Report The Attendance Visitors report shows visitor counts (non-members) recorded against events for a group over a date range. Select **Reports** > **Special Reports** > **Attendance Visitors** and choose your group and date range. Results can be viewed on screen or exported to Excel. --- ## Attendance Notes Report The Attendance Notes report shows any leader notes recorded for group sessions within a date range. Select **Reports** > **Special Reports** > **Attendance Notes** and choose your **group and date range**. Related Articles [Group Attendance](/v1/docs/group-attendance) [Reporting an Events Details](/v1/docs/reporting-an-events-details) [Special Reports](/v1/docs/special-reports-2) [About Reports](/v1/docs/about-reports) ## Related - [Group Attendance](/group-attendance.md) - [Reports](/reports.md)