---
title: "Birthdays"
slug: "birthdays"
updated: 2026-05-04T21:58:18Z
published: 2026-05-04T21:58:18Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.infoodle.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Birthdays

The Birthdays feature lets you manage date-of-birth information for contacts while respecting privacy preferences. Some people in your organisation may not wish to share their full birth date — infoodle allows you to hide the birth year while preserving the month and day for birthday reminders and age calculations.

When a birth year is hidden, the contact won't appear in reports that use age criteria, and their age is treated as 21 years old for system purposes.

## How to Add a Birth Date

@(Embed)(https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/HowToAddABirthdate_202602.mp4){height="320" width="640"}

1. Open the **person's profile** page
2. Click on the **Dates** tab
3. Click the **Edit** button
![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-LF835CD1.png){height="100" width=""}
5. Then enter in the **birthdate** using the calendar, or type it in the box
![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-4MJFY9LY.png){height="200" width=""}
6. Finally, click **Save**

## Hiding a Birth Year
You can remove the year from a contact's date of birth when editing their information:

1. Open the contact's **Profile page**
2. Click on the **Dates** tab
3. Click the **Edit** button
4. Click the **Remove Year** button next to the date field
![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-1Z9AUTD1.png){height="50" width=""}
5. The button will change to show **Show Year**, confirming the year is hidden
![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-XLTFLMG8.png){height="50" width=""}
6. Click **Save**

:::(Warning) (Note:)
The Date of Birth field is only visible on the add/edit form if your site administrator has configured it to display. If you don't see this field, contact your administrator.
:::

## What Happens When a Year is Hidden
* **Birthday visibility** - The month and day still appear on birthday lists, allowing the system to remind you of upcoming birthdays
* **Age calculations** - The system treats the contact's birth year as 1902 internally. This means:
    * They won't appear in age-based report filters (e.g., "people aged under 18" or "between 40 and 50")
    * Their age is classified as an adult for any age-related functions
* **Reports** - Any report that uses an age criterion will exclude contacts with hidden birth years
* **Data retrieval** - Once hidden, the birth year cannot be recovered. The action is permanent

## Showing the Birth Year Again
If you need to restore a birth year that was hidden:
1. Open the contact's **Profile page**
2. Click on the **Dates** tab
3. Click the **Edit** button
3. Click **Show Year**
![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-S8E9LLLM.png){height="50" width=""}
5. You'll be prompted to enter or re-enter the full date of birth (month, day, and year)
6. Click **Save**

:::(Info) (Tips)
* **Reversible decision** - Hiding the year is easy to undo. Just open the date field, click "Show Year", re-enter the full date, and save.
* **Month and day are preserved** - Hiding the year only removes the year value. The month and day are kept, so birthday reminders still work.
* **Affects reporting only** - Hiding the year doesn't hide the contact's birthday from birthday lists or reminders. It only prevents them from appearing in age-based report filters.
* **Different from archiving** - Hiding a birth year is not the same as archiving a contact. The contact remains fully active in the system.
:::