--- title: "Reconciling Transactions" slug: "reconciling-transactions" updated: 2024-10-16T04:03:00Z published: 2024-10-16T04:03:00Z --- > ## Documentation Index > Fetch the complete documentation index at: https://help.infoodle.com/llms.txt > Use this file to discover all available pages before exploring further. # Reconciling Transactions Once you have imported transactions from the bank files, you need to reconcile a transaction. There are different ways you are able to perform this depending on the transaction. #### Reconciling Ezidebit Transactions or Transactions from Forms If you are reconciling a transaction that has been received via a form or an Ezidebit transaction, select the relevant link for more details. For more information, see: [Reconciling Against Forms](/v1/docs/reconciling-against-forms) [Reconciling Ezidebit Transactions](/v1/docs/reconciling-ezidebit-transactions) ## Reconcile a transaction 1. Select **Finance > Transaction Processing > Banking > Reconcile** ![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-ZUVS8JTK.png) 1. If the **Reconcile** button is displayed in grey (as in the screen capture above), this indicates that you have no transactions to be reconciled. If you use Xero, and are expecting a transaction to come through, wait for the next import from Xero (usually every three hours). A quick way to keep track of transactions imported from Xero and waiting to be reconciled, is to add the **Finance widget** to your **Dashboard**. This widget gives you a summary of your transactions by month as well as the batches waiting to be reconciled. You can click on the **Reconcile** button alongside a particular batch to reconcile it. ![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-0MQYSF0E.png) For information about adding this widget, see: [**Adding a Widget**.](/v1/docs/adding-a-widget) 2. Once you have selected **Reconcile,** choose a batch that requires reconciling. You also have the option to [Rename a Batch](/v1/docs/renaming-a-batch). ![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-7LRBTEOT.png) 4. Select the **RECONCILE** button. 5. You have a number of options to choose from: ![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-T344FWYH.png) - **Match** shows a selection of boxes that enables you to provide the information infoodle needs to create a transaction in the batch. - **Split** allows you to split the transaction between a number of individuals or account codes. For example, if the amount represents donations from three different individuals. - **Don't import** is used when the transaction does not relate to individuals. For example, it may be an amount received that is a refund for overpaid expenses and therefore not relevant to your donation tracking. Selecting this option will hide the transaction. 1. infoodle defaults to **Match**. To match the transaction, type the name of the individual into the **Who** field. To search by another category, select **Change** (next to **Search by Name**) to select a different category to search by. This allows you to search by Giving Number, Household name, etc depending on what information has been provided on the bank statement. 2. If infoodle has automatically populated the **Who** field with an individual's name, you still have the opportunity to change it by selecting **Change.** ![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-4NUKAQA3.png) 3. Select the relevant account code in the **What** field. 4. Select whether this transaction attracts a tax rebate, if GST (NZ & Australia, UK VAT) is included in this amount, or if you want to receipt or not. This provides you with the option to decide if the transaction is to be receipted at the end of the year (**Combined**), or ad-hoc (**One-off**). 5. Select who to receipt. This allows you to choose whether to issue the receipt in the name of the **Organisation** (or Household) or **individual**. 6. If this transaction is likely to be a one-off amount from this individual then select **OK.** Infoodle will create transactions according to the information entered and mark the record as reconciled. If you select **Auto reconcile?** infoodle does the same as per **Reconcile** but also records the information in its own lookup system. Next time infoodle sees the combinations of name and amount while importing, it will present this option to quickly reconcile the transaction without needing to add the information again. At that point you can also simply click **Reconcile all** to quickly reconcile the selected transactions. 7. To **Split** the transaction between more than one individual, see: [**Splitting Transactions**.](/v1/docs/splitting-transactions) 8. Click **RECONCILE**. 9. As you reconcile the transactions, the batch total, and total to process values, will update. As mentioned, this reconcile process is a quick and less error prone way of entering individual transactions. This is similar to the way that Individual Transactions and Bulk Add features work. For more information, see: [Individual Transaction](https://help.infoodle.com/help/finance/transactions/adding-individual-transactions) [Bulk Add Transactions](https://help.infoodle.com/help/finance/transactions/adding-bulk-transactions) If you need to edit a transaction for any reason, see: [Editing a Transaction.](/docs/editing-a-transaction) ## Related - [Transactions](/transactions.md) - [Auto Reconcile](/auto-reconcile.md) - [Reconciling Ezidebit Transactions](/reconciling-ezidebit-transactions.md) - [Reconciling Against Forms](/reconciling-against-forms.md) - [Editing a Transaction](/editing-a-transaction.md) - [Getting Started with Gift Aid](/getting-started-with-gift-aid.md)