---
title: "Roster Report"
slug: "roster-report"
updated: 2026-05-04T02:38:34Z
published: 2026-05-04T02:38:34Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.infoodle.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Roster Report

The Roster Report shows a summary of all the events a person has been rostered on to during a selected date period. It is useful for reviewing someone's roster history, checking their availability responses, and keeping records of their service contributions.

The report is generated from a person's profile and can be exported as an Excel spreadsheet or CSV file.

## Before You Begin

- You must have the [Events package](/v1/docs/events-1) enabled on your site. The Roster Report button only appears when Events access is available.
- You can generate a Roster Report for your own profile at any time.
- To generate a Roster Report for another person, you must have the Maintain All Groups permission in your role.

## Generating a Roster Report

[Video](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/ExportRosterReport.mp4)

1. Search for and open the **person's profile** page
2. Click the **Groups** tab
3. Click the **Roster report** button  

![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-HDFVS1W1.png)
4. A dialog box will appear for you to select the date period you want to report on:
  - Choose a **From** month .dSyear
  - Choose a **To** month and year
5. Select your preferred format:
  - Excel (.xlsx spreadsheet)
  - CSV
6. Click **Generate**

The file will download automatically to your device.

## What the Report Contains

The report includes one row per roster entry for the selected period. Each row shows:

| Column | Description |
| --- | --- |
| Date | The date of the rostered event |
| Event | The name of the event the person was rostered on to |
| Group | The roster group they were assigned through |
| Position | The position they were assigned to within that group |
| Availability | Their response, e.g. Available, Unavailable, or no response |
| User Message | Any message the person included when responding to the roster |

The report heading shows the person's name and the date period covered.

Tips

- **No results:** The report only includes roster entries where the roster is live and the event has not been cancelled. If the report is **empty**, check that the person has active roster assignments within the selected date period.
- **Date range starts from 2012:** The date selectors begin at January 2012, which is the earliest date available for roster records.
- **Availability responses** are set by the rostered person when they confirm or decline their position. If they haven't responded, the availability column will be blank.
- **Related report:** A Volunteer Hours Report is available from the same Groups tab, alongside the Roster Report button. See [Volunteer Hours Report](/v1/docs/volunteer-hours-report) for more information.

Related Articles

[Rosters](/v1/docs/rosters) [Events](/v1/docs/events-1) [Volunteer Hours Report](/v1/docs/volunteer-hours-report) [Groups](/v1/docs/groups)