--- title: "Special Reports" slug: "special-reports-2" updated: 2026-05-05T10:45:27Z published: 2026-05-05T10:45:27Z --- > ## Documentation Index > Fetch the complete documentation index at: https://help.infoodle.com/llms.txt > Use this file to discover all available pages before exploring further. # Special Reports Special Reports are pre-built reports that cover specific areas of infoodle. Unlike People or Assets reports, they don't have multiple tabs — simply select your options and click Generate to produce the report instantly. #### There are eight special reports available: - Attendance - Attendance Notes - Attendance Visitors - Printed Directory - Text Usage - Unsubscribes - Volunteer Hours - Private Data ## How to Access Special Reports [Video](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/SpecialReports.mp4) 1. Click **Reports** in the main menu 2. Under **Special Reports** in the left panel, click the report you want to run 3. A **form** will appear with the options for that report 4. Fill in the required **fields** 5. Click **Generate** in whichever format that works for you --- ### Attendance Shows attendance records for members of a group over a selected date range. Use this to identify who has attended events, how many events they missed, or who has been consistently absent. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-D4IWGJDF.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | | Include subgroups | Yes/No — include members of child groups | | Select an event | Filter to a specific event within the group (optional) | | Date selection | Choose Exact date range, Rolling period, or other options | | Starting date | Start of the date range | | Ending date | End of the date range | | Missed consecutive events | Filter to people who have missed this many events in a row (0 = show all) | | Missed any events | Filter to people who have missed this many events in total during the period (0 = show all) | | Only list people who have attended | Yes/No — exclude people who haven't attended at all | | Include non-active members of the group | Yes/No — include past or inactive members | --- ### Attendance Notes Shows attendance records alongside any notes recorded at each event. Use this to review notes added during attendance taking for a group over a date range. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-QCBS4LY1.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | | Include subgroups | Yes/No — include members of child groups | | Starting date | Start of the date range | | Ending date | End of the date range | --- ### Attendance Visitors Shows visitor attendance records for a group over a selected date range. Use this to track people who attended events as visitors rather than registered members. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-AL4SKE97.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | | Include subgroups | Yes/No — include subgroup visitors | | Select an event | Filter to a specific event (optional) | | Starting date | Start of the date range | | Ending date | End of the date range | --- ### Printed Directory Generates a formatted contact directory for your organisation or a selected group. The directory uses each person's privacy settings for the "Directory" category — only information they have allowed to be shared will appear. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-2QOVTX0J.png) | Field | Description | | --- | --- | | Generate for | Select a group, or choose Whole directory for all contacts | | Show under 18s if no parents | Yes/No — include children who have no parent/guardian listed | | Show children surnames if different | Yes/No — show a child's surname if it differs from the household name | | Duplicate household when spouse has different surname | Yes/No — list the household twice (once under each surname) for alphabetical sorting | | Show name labels on emails | Yes/No — display a label alongside email addresses | | Font size | Set the font size for PDF output (default is 9) | | Include household name | Yes/No — show the household name above members | | Picture width | Maximum image width in the directory (default 45; values 20–80 recommended) | | Picture height | Maximum image height in the directory (default 30; values 20–150 recommended) | | Page layout | Choose the paper layout (e.g., A4 Landscape to produce A5 booklet) | **Note:** This report uses the privacy settings assigned by each person for the "Directory" category. See [Privacy & Visible Settings](/v1/docs/private-and-visible-settings) for more information. --- ### Text Usage Shows a summary of text messages sent from infoodle for a group over a selected date range. Use this to monitor SMS usage and costs. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-ZO40X0U9.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | | Starting date | Start of the date range | | Ending date | End of the date range | --- ### Unsubscribes Shows a list of all contacts who have unsubscribed from emails. No options are required — simply click Generate to produce the full unsubscribe list. --- ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-LTGOPEDK.png) ### Volunteer Hours Shows a summary of volunteer hours recorded for members of a group over a selected date range. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-32E9RKV8.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | | Include subgroups | Yes/No - include members of child groups | | Starting date | Start of the date range | | Ending date | End of the date range | --- ### Private Data Shows private data fields for contacts in a selected group. Use this to review sensitive information that is not visible in standard reports. ![Image](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image-ZHL46323.png) | Field | Description | | --- | --- | | Generate for | Select the group to report on (required) | --- Tips - **No Save option on most Special Reports** — Unlike People and Assets reports, most Special Reports don't have a Save button. You'll need to re-enter your options each time, except where a Save button is available - **Privacy settings matter** — The Printed Directory respects each person's individual privacy settings. If someone's information isn't appearing, check their Directory privacy settings - **Date ranges** — Use the Starting and Ending date fields carefully. A very wide date range may produce a large report that takes longer to generate - **Subgroups** — Where "Include subgroups" is available, selecting Yes will include members from all child groups beneath the selected group Related Articles [Running a People Report](/v1/docs/people-reports) [Running an Assets Report](/v1/docs/asset-reports) [Private & Visible Settings](/v1/docs/private-and-visible-settings) [Volunteer Hours Report](/v1/docs/volunteer-hours-report) [Attendance Reports](/v1/docs/attendance-reports)