---
title: "Stock items on Forms"
slug: "stock-items-on-forms"
tags: ["Forms"]
updated: 2022-08-17T03:16:28Z
published: 2022-08-17T03:16:28Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.infoodle.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Stock Items on Forms

A stock or non-stock item can be sold via a form. For example: books, t-shirts, event tickets.

For more information on adding new stocks item to infoodle, see [**Adding a stock item.**](/v1/docs/adding-a-stock-item)

          
          

Before you can add stock items to a form, you first need to add stock items to infoodle.

Adding a paid item field is done the same way as any other form field by dragging and dropping the field into the Build form area. When adding a paid stock item to a form there are several fields available to configure:

![image.png](https://cdn.document360.io/d198920d-a212-4177-85f9-e1abc92e7ab3/Images/Documentation/image%28596%29.png)

1. **Label** - appears on the left (or above if you choose full width) and describes this specific stock item. This is optional.
2. **Help message** - a message that appears once the displayed question mark is selected (as per normal).
3. **Mandatory** - a value must be entered into the quantity field.
4. **Only on papproval form** - if you select **Yes** this won't appear to the user completing the form - only when you are approving or processing a form entry.
5. **Default value** - the number of items to default to.
6. **Stock item** - this is a list of all the available stock items loaded into the stock item maintenance screen.
7. **Maximum purchase quantity** - this instructs infoodle to validate how many items the person can purchase each time they come to this form. It works as follows:

If you enter a number into this option, for example five, the user can only purchase up to 5 items. There's nothing stopping them from coming back to this form and purchasing a further five.

However, if you enter zero infoodle performs further checking:
  - It checks the current stock on the item record. If less than, or zero, the purchase cannot proceed
  - For the specified stock item, it records;
    - the number of sales (see the stock list screen to see this)
    - any form entries on any form yet to be approved that have been either paid for by credit card and the payment went through successfully
    - any form entries on any form yet to be approved that have been manually paid for
  - infoodle then subtracts these amounts from the current stock. If what remains is zero (or less) the purchase cannot proceed.
8. **Show headings** - these stock items fields are assumed to need (though not required) to have multiple items available on a form. In order to show them as a list, you only need the headings the first stock item. The headings are **Quantity**, **Price** and **Total**. For another stock item to be shown immediately below this one, choose **No**.
9. **Full width** - this will use the full width of the form rather than to the right of the 'label'. The 'label' is moved above.
10. **Show available stock when stock less than** - enter a number here. When the stock amount is less than this number then a message is shown to the user showing how many are available. Leaving it blank will ensure its not shown.

          
          

If you have multiple stock items, or other amount fields, it's a good idea to include the **Total amount** field on the form as well.

## Related

- [Forms](/forms.md)
- [Form Fields](/form-fields.md)
- [Processing Form Entries](/processing-form-entries.md)
- [Stock Items](/stock-items.md)