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    Xero Invoices & Payments
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    Xero Invoices & Payments

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    Article summary

    How does infoodle process Xero invoices and payments?

    The decision to process an invoice or payment is made based on a payment being made. Therefore just loading an invoice into Xero will not import anything into infoodle. Once a full or part payment is made, then infoodle can go to work.

    There are some complications concerning invoices due to there being no direct connection in Xero between a payment and an invoice line item. For most scenarios, infoodle can determine these facts, however when there are multiple line items and multiple payments, there is insufficient information. Consequently, infoodle does not know which part of the invoice is paid or not.

    The following rules are applied by infoodle:

    An invoice has...Payments madeIs the invoice paid in full or a part payment?What does infoodle do?Can auto-reconcile?
    1 Line item1 PaymentFullCreate a transaction with the line item account code, using the date of the payment, for the amount of the payment.Yes
    2 + Line items1 PaymentFullCreate a transaction for each line item (approved for importing), using the account code and gross value of the line item, using the date of the payment.Yes
    1 Line item2 + PaymentsFull or PartCreate a transaction for each payment, using the account code of the line item and the date of each payment.Yes
    2 + Line items2 + PaymentsFull or PartCreate a transaction for each payment, the account code will be empty to force it to show in the reconcile screen in infoodle, the date and amount is taken from each payment.No

    Auto-reconciles always use the Contact, Payment amount, Line item account code, and Tracking categories of the line item, to determine if there is a match so that auto-reconcile can take place.

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