xero invoices & payments

How does infoodle process xero invoices and payments ?

The decision to process an invoice or payment is made based on a payment being made. Therefore just loading an invoice into xero will not import anything into infoodle. Once a full or part payment is made, then infoodle can go to work.

There are some complications concerning invoices - all brought about because there is no direct connection in xero between a payment and an invoice line item. For most scenarios, infoodle can determine these facts, however when there are multiple line items and multiple payments - there is insufficient information. Therefore infoodle does not know specifically which part of the invoice is paid or not.

The following rules have therefore been applied by infoodle.

An invoice has... Payments made Is the invoice paid in full or a part payment? What does infoodle do ? Can auto-reconcile?
1 Line item 1 Payment Full Create a transaction with the line item account code, using the date of the payment, for the amount of the payment. Yes
2 + Line items 1 Payment Full Create a transaction for each line item (approved for importing), using the account code and gross value of the line item, using the date of the payment Yes
1 Line item 2 + Payments Full or Part Create a transaction for each payment, using the account code of the line item and the date of each payment. Yes
2 + Line items 2 + Payments Full or Part Create a transaction for each payment, the account code will be empty to force it to show in the reconcile screen in infoodle, the date and amount is taken from each payment.No


Auto-reconciles always use the contact, payment amount, line item account code, and tracking categories of the line item to determine if there is a match so that an auto reconcile can take place.