xero invoices & payments
How does infoodle process xero invoices and payments ?
The decision to process an invoice or payment is made based on a payment being made. Therefore just loading an invoice into xero will not import anything into infoodle. Once a full or part payment is made, then infoodle can go to work.
There are some complications concerning invoices - all brought about because there is no direct connection in xero between a payment and an invoice line item. For most scenarios, infoodle can determine these facts, however when there are multiple line items and multiple payments - there is insufficient information. Therefore infoodle does not know specifically which part of the invoice is paid or not.
The following rules have therefore been applied by infoodle.
|An invoice has...||Payments made||Is the invoice paid in full or a part payment?||What does infoodle do ?||Can auto-reconcile?|
|1 Line item||1 Payment||Full||Create a transaction with the line item account code, using the date of the payment, for the amount of the payment.||Yes|
|2 + Line items||1 Payment||Full||Create a transaction for each line item (approved for importing), using the account code and gross value of the line item, using the date of the payment||Yes|
|1 Line item||2 + Payments||Full or Part||Create a transaction for each payment, using the account code of the line item and the date of each payment.||Yes|
|2 + Line items||2 + Payments||Full or Part||Create a transaction for each payment, the account code will be empty to force it to show in the reconcile screen in infoodle, the date and amount is taken from each payment.||No|
Auto-reconciles always use the contact, payment amount, line item account code, and tracking categories of the line item to determine if there is a match so that an auto reconcile can take place.