How do I setup the infoodle app?

The infoodle app allows you to engage with your community through sending notifications, publishing events and rosters, adding notes, embedding forms for registrations etc plus more.

Getting your infoodle app full of relevant content is the best way to ensure your users open it often and maximise the power you know it has to offer the people in your community.

How do I get the app?

Contact infoodle and let us know you want to enable the infoodle app on your site. You will need to provide an email address for the main app administrator. Infoodle will then send you (the app administrator) a login to the app dashboard.

Setting up the app in your dashboard.

  1. Click on Functions (top left) on the dashboard. You can access the functions/features in 2 ways.
  2. Click on your name then select Subscriptions.

You will notice that Infoodle Directory and Rosters (if you have the Events package) have been made available by infoodle. If not please contact Infoodle Support.

Your dashboard also displays which features you have available and the amount you will be invoiced.

Configuring your App.

1. Add your organisation's logo and select your brand colours

This allows your whole app and/or website to look and feel like your organisation.

  • In the dashboard under your name (account menu) click on Subscription.
  • Find the feature called Logos and Colour and click Config;

  • Click the + symbol and browse for your logo on your computer (200px wide, by 75px high).

  • Enter the Web Colour Codes of the colours you'd like to use. These can be generated by most graphic design programmes. (Unless you update the system colours the default colours are Blue and Grey)


  • Next click on App Banner and add a banner to your app's home screen.

NOTE: If any changes are made in the app you will need to close the app on your phone and then go in again for these changes to show.

2. Connect Your Google Calendar

This allows your app to list your organisation's public events by syncing them directly with your Google Calendar. Bear in mind that the app can only be linked to a Google calendar so in order to see the Infoodle calendar in the app you will need to sync the Infoodle calendar with a Google calendar and then sync that google calendar up to the app. Click here for the steps on how to sync your infoodle calendar to a Google calendar. Contact us if you are unsure how to do this.

Here's how to connect your Infoodle Google calendar:

  • While still in your App Subscription Page, click Config on the Events Feature
  • Enter the Name of your site.
  • Enter the site’s physical address (It's important to format this in a way that Apple Maps and Google Maps will recognise - verify it by typing your proposed address into Apple and Google Maps on your phone).
  • Copy and paste the following two pieces of information from your Google Calendar.

a) The public Google calendar ID,
b) The calendar embed code.

  • To find these two settings -

1. Log into your Google Calendar (calendar.google.com)

2. Make sure that the calendar you want to show in your app is publicly visible.

3. Click the 3 dots next to the calendar you want to share to infoodle app and select Settings and Sharing.

4. Select Integrate Calendar on the left hand menu.

5. Copy the Embed code from the ‘Embed this calendar’ section.

6. Ensure this link to start with https and end with your city.

ie. https://calendar.google.com/calendar/embed?src=jbm... &ctz=Pacific/Auckland

7. Paste this into the Google Calendar Public URL field in infoodle app

8. Copy the Calendar Address into the Google Calendar ID field in infoodle

NOTE: If any changes are made in the app you will need to close the app on your phone and then go in again for these changes to show.

3. Check and Activate your Contact Details

This allows you to display a Contact button as a menu option in your app.

  1. While still in your Subscription Page, click Config on the Contact Us Feature.
  2. Name the button you'd like to be displayed in your app menu.
  3. Enter a message you'd like to display to your users in your app's Contact Page.
  4. Verify your Contact Details by going to My Organisation, under your Account Menu.
  5. Next embed a form or link to a webpage.

NOTE: If any changes are made in the app you will need to close the app on your phone and then go in again for these changes to show.


4. Inserting Web Content into your App

  1. Go to your Subscriptions under your Account Menu.
  2. Click Config on the Web From, Web Embed, Web Embed Two, or Blog Feature.
  3. Type the name you'd like to give your button (e.g Newsletter or Registration from).
  4. Copy and Paste the URL of your web content.
  5. Click Submit.

NOTE: If any changes are made in the app you will need to close the app on your phone and then go in again for these changes to show.

5. Add your FaceBook Page

Link your users directly into your Facebook page:

  1. While still in your Subscription Page, click Config on the Social Media button.
  2. Type the service name: Facebook
  3. Copy and Paste the URL of your Facebook page directly from Facebook.
  4. Click Submit.

NOTE: If any changes are made in the app you will need to close the app on your phone and then go in again for these changes to show.

6. Connect to your infoodle directory.

If your directory has not already been configured by infoodle then click on Config on the Directory button and enter your organisation URL eg. https://demo.infoodle.com.

In order to give access to your users you will need to create a login for each person that wishes to access the Online directory. Make sure that their infoodle role/permission has the following permission (as a minimum).

Note that if you have contacts in your database that are set to Private (ie they have a red dot beside their name), they will not show up on the app directory. You may have set them to private because they wish to remain private or anonymous to those logging in with limited access(with Online directory permission ticked in their role) or do not want to appear in the printed directory. If this is the case then do not worry as they will not show up in the app directory. However, if this is not what you intended and want them to be seen in the app directory then you need to change their privacy settings to visible. Click here for instructions on how to change the settings.

7. Enable the app in your infoodle site.

  1. Click on Administration | Packages & Views. You should see a tick alongside the App under Packages. If there is no tick then the app has not been setup yet so you will need to contact Infoodle support.
  2. If you do not have access to Administration then another way to verify you are all ready to go is to click on Contact. If you see a 5th option to contact people called App Notifications (alongside Label) then you have been setup. If not then contact Infoodle support.

8. Last step, give the users the permissions they need in their role in your infoodle site.

Your users are able to send your app push notifications through the contact pages of infoodle. Before you can do this you need to be given permission in your Role.

  1. Log into your infoodle site.
  2. Click on Administration and then Roles.
  3. Click Edit alongside the role you want to give permissions to. You may need one or both of these permissions below depending on the role you play in your organisation. Speak to your organisation administrator.


Easy as that!




The user will need to download the app on their phone and then follow the steps in the App Users Guide.



To add app upgrades click here.