Birthdays

The Birthdays feature lets you manage date-of-birth information for contacts while respecting privacy preferences. Some people in your organisation may not wish to share their full birth date — infoodle allows you to hide the birth year while preserving the month and day for birthday reminders and age calculations.

When a birth year is hidden, the contact won't appear in reports that use age criteria, and their age is treated as 21 years old for system purposes.

How to Add a Birth Date

1. Open the person's profile page
2. Click on the Dates tab
3. Click the Edit button
   
4. Then enter in the birthdate using the calendar, or type it in the box
   
5. Finally, click Save

Hiding a Birth Year

You can remove the year from a contact's date of birth when editing their information:

1. Open the contact's Profile page
2. Click on the Dates tab
3. Click the Edit button
4. Click the Remove Year button next to the date field
   
5. The button will change to show Show Year, confirming the year is hidden
   
6. Click Save

What Happens When a Year is Hidden

• Birthday visibility - The month and day still appear on birthday lists, allowing the system to remind you of upcoming birthdays
• Age calculations - The system treats the contact's birth year as 1902 internally. This means:
  • They won't appear in age-based report filters (e.g., "people aged under 18" or "between 40 and 50")
  • Their age is classified as an adult for any age-related functions
• Reports - Any report that uses an age criterion will exclude contacts with hidden birth years
• Data retrieval - Once hidden, the birth year cannot be recovered. The action is permanent

Showing the Birth Year Again

If you need to restore a birth year that was hidden:

1. Open the contact's Profile page
2. Click on the Dates tab
3. Click the Edit button
4. Click Show Year
   
5. You'll be prompted to enter or re-enter the full date of birth (month, day, and year)
6. Click Save