A Check-in System provides a way for yourself or people who are attending your events, to register attendees as present, and optionally produce labels displaying names of the attendees or for parents to have security labels for their children.
From your perspective it provides attendance and roll reports suitable for your fire procedures, and include details such as listing people's allergies, mobile numbers, or other custom field data.
The Check-in System can be operated from anywhere with an internet connection.
This system operates on your own equipment and often means you don't need to purchase additional equipment.
Set up the Hardware
Check-in Hardware Requirements - describes the how the check-in system operates, provides information on the log-in terminal and optional label printer hardware.
Install and Set up Label Server - how to configure the label server software.
Configure Check-in Labels - the setting up of the label formats.
Once installed and tested you can use the check-in terminals.
infoodle Settings
To enable users to access the Check-in System you need to create log-ins for the users - these are separate from infoodle system log-ins. Additionally you can create groups to hold those attending, include the group in a form, and associate these groups with your Events.
Set up Check-in Logins - these log-ins are created separately from the system log in, and are set up through the Administration menu.
Adding a Group - how to add a new group
Form - Group Fields - include a Group field in a form so that either the user can select it, or is set by default, and results in the form user being added to the group or groups when the form is approved.
- if using Form Auto Approval for contacts already in infoodle, ensure that Group is included in the fields that can be updated
Set up an Event to Use Check-in - associate the attendee group or groups with the Event - People Involved - Attendees section
Check-in Administrator
The Check-in Administrator Guide gives you information on how the system works on a day-to-day basis. This is a Microsoft Word document that you can use this as a starting point, as well as personalise for your own usage.